Why Can't We Be Friends? Saving Workplace Relationships

Conflicts among co-workers are ubiquitous in business. Sometimes they generate positive momentum, but they can often disrupt and stand in the way of workplace efficiency.

In an effort to find solutions, researchers have primarily examined the content of conflict. They’ve studied what we’re fighting about.

While this approach has done a great deal to help us understand how conflict influences cooperation and results, it doesn’t help us to consistently identify positive impacts of conflict or explain the role emotions play in how conflicts unfold.

Our work puts forth a new theory for understanding the impact of conflict by focusing on how conflict is expressed.

To us, managing conflict isn’t just concerned with what we fight about. It’s also about how we fight — and more specifically, how we speak and confront one another during disagreements.

My colleagues and I present evidence from field surveys that demonstrate how understanding conflict expression is better than examining the content of conflict when seeking to manage and resolve workplace battles.

How We Fight

Expression contains information about the problem (the what), but how the opposition is expressed (i.e., what we say and do) speaks volumes about a person’s intentions and openness to problem solving.

Take this example, which illustrates how two individuals approach understanding other people’s viewpoints.

The above example demonstrates two ways in which individuals express the same conflict. The highlighted words exemplify how the processes of discussing the problem differ. In version one, there is still give and take in the conflict, but in version two, there is more defensive posturing and potentially disrespectful behavior. You can imagine that the two conversations would produce different results for Tom and Mary, and how they are able to reach (or not reach) an agreement about the budget allocation.

In our research, we organize these differences in how conflicts are expressed in two ways: directness and oppositional intensity.

Directness

Directness refers to the way in which a person explicitly or implicitly conveys his or her opposition. The more directly conflict is expressed, the more explicit the opposition, leaving little room for doubt about the presence of conflict and interpretation of what the conflict is about. In versions one and two of the example, directness of oppositional expression is high. In both versions, it is clear that Tom disagrees with Mary. Their differences are articulated, explained, and are the focus of the exchange. In less direct expressions, behaviors tend to hint at the problem rather than explicitly state and confront the problem. For example, when an individual agrees to a solution but then blocks or stalls downstream decisions, or uses heavy sarcasm, they disguise the explicit message being conveyed. The two versions of the example above differ in the intensity of Tom and Mary’s opposition.

Oppositional Intensity

Oppositional intensity is the degree of force, strength or energy with which opposition is conveyed. It indicates entrenchment in a position and subversiveness in actions. The high range of oppositional intensity is characterized by threats, fighting, stonewalling and offensive behaviors, such as undermining or dominating. The low range of intensity is indicated by debate and passive aggressive and defensive behaviors, such as protecting and withholding.

Behaviors from version one fall at the low end of the oppositional intensity range (less entrenched arguing). Behaviors from version two lean toward the high range of oppositional intensity (unyielding positions, making demands).

Properties of Conflict Expression

When directness of opposition and oppositional intensity are combined, the results are combinations of verbal and nonverbal communication of opposition between people.

Conflict Expression

How conflict is expressed will change the nature of the conflict process that unfolds.

Conflict Spirals

Conflict spirals ensue when the receiver of an opposition expression responds in a way consistent with how the conflict was initiated. Spirals can be negative or positive.

Negative Spirals:

Suppress information availability
Erode trust
Produce imbalanced outcomes
Generate negative emotions

Positive Spirals:

Generate questions and answers
Increase efficacy
Generate mixed emotions

Dimensions of Directness & Oppositional Intensity	Characteristics of Expression	Emotional Reaction	Information Availability	Conflict Spirals
High Directness/High Oppositional Intensity	Opposition is communicated unambiguously and directly between disputants. Examples include shouting, aggressive language, storming out, eye rolling or making threats.	High activation, unpleasant emotions such as anger, frustration and tension	Clear and explicit information about the presence and substance of the opposition and salient oppositional threat	Negative, escalatory conflict spirals characterized by highly activated emotional states and little problem solving, or de-escalatory conflict spirals, including withdrawal or submission if power differences or norms dictate
High Directness/Low Oppositional Intensity	Opposition is communicated unambiguously and directly between disputants who are notentrenched in positions or subversive in actions.Examples include debating and deliberating.	Mixed emotions: High activation of pleasant and unpleasant emotions	Clear and explicit information about the presence and substance of the opposition, made accessible by relatively low oppositional threat	De-escalatory conflict spirals characterized by reflective responses including questioning premises, clarifying assumptions, offering disconfirming evidence and seeking integrative solutions
Low Directness/High Oppositional Intensity	Opposition is communicated ambiguously and/or via third parties, with high entrenchment and subversiveness.Examples include mean-spirited teasing, backstabbing or mobilizing a blocking coalition.	High and low activation of unpleasant emotions (e.g., anxiety, contempt, humiliation, anger and sadness, hurt)	Clear and salient oppositional threat but the receiver will have to infer the substance of the opposition from peripheral cues	Escalatory conflict spirals in which unpleasant negative emotions are accompanied by a focus on sense-making of the conflict through interpreting others’ actions and by trying to recover face or protect interests, rather than on working to solve the problem
Low Directness/Low Oppositional Intensity	Opposition is communicated ambiguously and/or via third parties, with low entrenchment and subversiveness. Examples include when people avoid saying what they really mean or tease in fun.	Low activation of unpleasant emotions (e.g., hurt, confusion)Lessened emotional reaction if the culture supports indirect communication as a way to save face	Ambiguous information about the presence and substance of the conflict. Difficult to discern the sender’s interests or intentions and may not attract much attention	Conflict spirals difficult to identify due to conflict avoidance or collusion in which parties find a way to work around or suppress, rather than engage the substance of a conflict

Different types of work groups and circumstances specifically yield a certain type of conflict spiral and spiral types can result in high or low performance.

What the Findings Mean for You

Our research uncovered that people perceive expressed conflict the same way when the intensity of the expression is high, not low. The findings also show that long-term teams tend to experience a wider range of conflict expressions: Over time there are more ways to be indirect and passive aggressive. In contrast, short-term teams reported more direct conflicts, ranging in intensity. In U.S. samples, the low directness/low intensity conflicts are as detrimental to outcomes as high intensity fights are.

So whether you work one-on-one with colleagues or within teams, it’s better to be clear and explicit about how you feel, while being open to other possibilities. Clearly, avoiding or disguising a confrontation is detrimental. Our research shows that it is preferable to show strong emotions and express your true and honest feelings as long as the expression is not perceived as an unwillingness to compromise or as threatening, and information is being exchanged about the problem. This behavior results in a de-escalatory spiral that can lead to reflection, clarity, understanding and resolution.

Kristin Behfar co-authored the Academy of Management award-winning paper “The Directness and Oppositional Intensity of Conflict Expression” with colleagues Laurie Weingart of the Tepper School of Business at Carnegie Mellon University, Corinne Bendersky of the Anderson School of Management at the University of California — Los Angeles, Gergana Todorova of the University of Miami School of Business Administration and Karen Jehn of the Melbourne Business School at the University of Melbourne.